Berea College

Our Audiovisual Services Team consists of two full-time staff and 6-8 students.  We work to provide all necessary audio/visual, sound, lighting and coordination needs for all major College-wide events, such as Opening Convocation, Graduation, weekly Convocations, etc.&nbsp; For a list of approved priority events, <a href="https://legacy.berea.edu/iss/wp-content/uploads/sites/133/2018/11/AV-Team-Priority-Events-AC-11062018.pdf">click&nbsp;here</a>.&nbsp;The AV Team can be reached at <a href="mailto:itav@berea.edu">itav@berea.edu</a> or (859) 985-4969.

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For your convenience, we have created request forms for you to use (below). Please submit the appropriate form at least two weeks in advance.&nbsp; The request forms are the sole method for requesting event production support and loaner equipment.

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<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>Price will be determined based on needs.</li>
 	<li>Large scale events require 2 weeks notification prior to the event to ensure all needs are met and we have the inventory to accommodate the event.</li>
 	<li>Audiovisual Services will review all requests for event production services  but reserves the right to deny any request.</li>
 	<li>Note that all Event AV equipment abides by Berea College IT equipment depreciation guidelines.  As such, it is required that requestors be responsible for the repairs of this equipment if they are damaged, or full replacement cost at the appropriate depreciation rate if repairs are not possible.</li>
</ul>
</li>
</ul>
<ul>
 	<li style="list-style-type: none;"></li>
</ul>

Event Production Services

We have a small pool of loaner audio visual equipment:

 
<ul>
 	<li>Projectors &amp; screens</li>
 
 	<li>Small sound systems</li>
 
 	<li>Camcorders</li>
 
 	<li>DSLR cameras</li>
</ul>
 

These items are available to staff, faculty and students free of charge.  Please submit a request via the <a href="https://berea.qualtrics.com/jfe/form/SV_5bAZxtyRYl1JMsm">Loaner Equipment Request Form</a>  Please allow 24 hours for a response. Pick-up/delivery services are available (M/T/W/F 1pm-3pm).

Loaner Event Equipment

<ul>
 	<li>The Event Production Team can provide 1-2 hour technical rehearsals.</li>
 	<li>These rehearsals should be conducted during business hours M-F, 8am – 5pm; excluding Thursdays.</li>
 	<li>We will hard-stop technical support at the 2-hour time limit.</li>
</ul>

Technical Rehearsal Policy

Events that take place outside of regular business hours (Monday-Friday 8am-5pm) will be staffed by student labor unless the event is:

 
<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>Off main-campus; i.e. Forestry Outreach Center</li>
</ul>
</li>
</ul>
 
<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>Contracted by an external group; i.e. a non-profit group hosting an event utilizing Berea College facilities and equipment</li>
</ul>
</li>
</ul>
 
<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>During a time in which there is no student labor available</li>
</ul>
</li>
</ul>


 

The event would then be staffed by an IT staff member. These events will require overtime compensation paid for by the client. The pricing for an on-site staff technician is $50/hour (minimum 4 hours) per technician.

After Hours Staffing

acf/tabs

<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>Price will be determined based on needs.</li>
 	<li>Large scale events require 2 weeks notification prior to the event to ensure all needs are met and we have the inventory to accommodate the event.</li>
 	<li>Audiovisual Services will review all requests for event production services  but reserves the right to deny any request.</li>
 	<li>Note that all Event AV equipment abides by Berea College IT equipment depreciation guidelines.  As such, it is required that requestors be responsible for the repairs of this equipment if they are damaged, or full replacement cost at the appropriate depreciation rate if repairs are not possible.</li>
</ul>
</li>
</ul>
<ul>
 	<li style="list-style-type: none;"></li>
</ul>

We have a small pool of loaner audio visual equipment:

 
<ul>
 	<li>Projectors &amp; screens</li>
 
 	<li>Small sound systems</li>
 
 	<li>Camcorders</li>
 
 	<li>DSLR cameras</li>
</ul>
 

These items are available to staff, faculty and students free of charge.  Please submit a request via the <a href="https://berea.qualtrics.com/jfe/form/SV_5bAZxtyRYl1JMsm">Loaner Equipment Request Form</a>  Please allow 24 hours for a response. Pick-up/delivery services are available (M/T/W/F 1pm-3pm).

<ul>
<li>The Event Production Team can provide 1-2 hour technical rehearsals.</li>
<li>These rehearsals should be conducted during business hours M-F, 8am – 5pm; excluding Thursdays.</li>
<li>We will hard-stop technical support at the 2-hour time limit.</li>
</ul>

Events that take place outside of regular business hours (Monday-Friday 8am-5pm) will be staffed by student labor unless the event is:

 
<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>Off main-campus; i.e. Forestry Outreach Center</li>
</ul>
</li>
</ul>
 
<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>Contracted by an external group; i.e. a non-profit group hosting an event utilizing Berea College facilities and equipment</li>
</ul>
</li>
</ul>
 
<ul>
 	<li style="list-style-type: none;">
<ul>
 	<li>During a time in which there is no student labor available</li>
</ul>
</li>
</ul>


 

The event would then be staffed by an IT staff member. These events will require overtime compensation paid for by the client. The pricing for an on-site staff technician is $50/hour (minimum 4 hours) per technician.

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