Course & Curriculum Proposal, and General Education Request Forms

Please read through these items carefully and consult with your Academic Program Council (APC) Divisional Representative, and others as necessary, as you develop the proposal:

• APC reviews proposals in order to help address any missing or unclear information.  APC also looks to make sure nothing in the proposal actively violates Berea College policies and procedures.
• APC may approve smaller less substantive forms and pass on to faculty during General Assembly meetings as information only.
• Once APC feels larger, more substantive proposals are complete and clear, those are passed on to the Faculty B0dy for review and approval at General Assembly meetings.  Sometimes, depending on the size of the proposal, it may require two General Assembly meetings, one to allow for the faculty to discuss the proposal, and one to vote for approval, or both discussion and approval at the same meeting. (Larger approvals require more time for the faculty to review and discuss).
• **All proposals should be in a final draft form when submitted. APC, COGE and other governing bodies do not make revisions. Forms will be returned to departments to make revisions as needed.
• Proposals are to be submitted by a Division Chairperson on behalf of the associated departments. On occasion a proposal may be submitted by the Provost if it falls outside a given division (e.g., General Studies).
• Submitted proposals must have been carefully reviewed by the department and division as well as related department(s) or division(s). (There is a review checklist at the bottom of most APC reviewed proposal forms.  Make sure everyone on that list
• *Submission by the Division Chair is certification that all other relevant Division Chairs and Department Chair have explicitly given approval in writing to the proposal. All relevant chairs and coordinators are copied on the same final electronic submission of the proposal that is sent to the Academic Program Council (APC) Chair at https://app.smartsheet.com/b/form/8d3389a4fc6b4f9099bcb25bdb4c803c 
• ***Proposals may be submitted throughout the year, but they must be received no later than November 22 for Long Form, large, substantive proposals, and February 14th, 2026, for Short Form, small proposals if they require action for implementation for the following academic year. Proposals received after the deadline may not be acted on in time to implement them for the next academic year.
• Completed proposals, which meet all the requirements, should be submitted by the Division Chair.

For questions that are not answered above, reach out to Tiffany Lindsey, Larry Gratton, or your division’s representative on APC.

APC Membership List can be found by clicking here.