Motor Pool

Berea College has a fleet of vehicles consisting of large (12) passenger vans, minivans, and sedans.  These vehicles are available for any Berea College sponsored program or event.  The vehicle must be sponsored by a college department and charged to the department’s account number.  Motor Pool cannot rent vehicles for personal use.

Only approved drivers may operate a Motor Pool vehicle. For drivers under 26 years old, they must complete the defensive driving course (all sessions) and submit a driver authorization form to be completed by the Motor Pool Coordinator. To drive 12 passenger vans, drivers under 26 must complete the additional van driving course. Drivers over 26 years old must submit a driver authorization form. MVRs take up to a week to complete. Please allow appropriate time for your MVR to be completed before you are scheduled to drive.

Drivers are responsible for following all traffic laws. Please be aware it is a state law to wear seatbelts. Kentucky state law also prohibits texting while driving. Anyone who texts while driving may be prohibited from driving a Motor Pool vehicle. See other state laws regarding distracted driving.

Requests for reservations will need to be submitted via Requests must be made by a sponsoring faculty or staff member. Requests from students will not be accepted. Below is the information that will be needed to make a reservation and rates for Motor Pool reservations.  Below is a training video for making the reservation on the new FASTER system.  If you have any questions please contact us at 859-985-3333. or email at

12 passenger
$11/day + .66/mile

$8/day + .61/mile

$6/day + .59/mile


Failure to comply with Motor Pool regulations may result in a charge to the sponsoring department’s account. Drivers are responsible for following Motor Pool policy and may incur fines for the following items.

  • Not recording mileage
  • Not refueling to half
  • Late return (without previous notice to Public Safety)
  • Failure to cancel
  • Vehicle returned dirty
  • Losing keys, gas pins, or vehicle damages