Motor Pool Procedures

Requests for reservations will need to be submitted via Requests must be made by a sponsoring faculty or staff member. Requests from students will not be accepted. Below is the information that will be needed to make a reservation and rates for Motor Pool reservations.  Below is a training video for making the reservation on the new FASTER system.  If you have any questions please contact us at 859-985-3333. or email at

Vehicles must be picked up by the driver(s). All drivers must be present for sign out to sign the driver agreement and bring their licenses. GPS units are available for check out for Motor Pool use as well. They do not need to be requested in advance. Keys will not be released to non-drivers, anyone without their license present, or anyone who is not previously approved to drive. Please make sure your department driver is approved beforehand.

Vehicles are located at the Motor Pool lot at Woods Penn. Drivers are responsible for recording beginning and end mileage on the vehicle, refueling if needed (if below half), and reporting any damages to the vehicle. Please be aware of Motor Pool policy before driving. Failure to follow policy may result in additional fines or sanctions. There is absolutely no smoking or tobacco use in Motor Pool vehicles or texting per state laws.

Motor Pool does include gas cards for vehicle use. Any additional fees for parking, etc. are the responsibility of the department. Any vehicle citations received while driving a Motor Pool vehicle are responsibility of the driver. Vehicles must be returned to the marked, reserved parking space in the lower Woods Penn lot.[/vc_column_text]