Check List for Non-Traditional Students

For All Non-Traditional Students

  • Fill out and send your FAFSA form (Free Application for Federal Student Aid)
  • Work with Financial Aid on your specific budget needs, particularly if you will be living off campus in an apartment or in the Ecovillage. Phone: (859) 985-3310 | E-mail:
  • Return health forms and immunization records to Student Health Services. Health Services is located at Berea Primary Care Clinic on the second floor of Saint Joseph Berea Hospital. Phone: (859) 985-1415
  • Have your primary medical provider transfer medical records
  • Finalize housing plans
  • Organize installation of utilities
    • Berea Municipal Utilities | Address: 212 Chestnut Street | Phone: (859) 986-4391
    • Southern Madison Water District | Address: 207 N Dogwood Drive | Phone: (859) 986-0942
    • Delta Gas | Address: 129 Glades Road | Phone: (859) 986-4291
    • Poff Carting (Garbage collection) | Phone: (606) 877-7760
  • Begin saving money to pay for upcoming bills
    • Rent deposit (Ecovillage apartments do not require a deposit)
    • $240 deposit needed for electric/water at Berea Municipal Utilities (Ecovillage residents must pay this); for those off-campus under Southern Madison district – their deposit is $80.00
    • $95 for gas stoves if applicable
  • Plan your move
  • Contact your admissions counselor to notify them of your Berea address (not necessary for Ecovillage residents)
  • Fill out a change of address form at the Post Office |
  • Obtain a parking decal from Public Safety. Public Safety is located in the Woods-Penn building on campus. Phone: (859) 985-3333 | E-mail:
  • For alternative housing options outside of the Ecovillage | E-mail: to obtain an off-campus application and return it to the Student Life office on the third floor of Woods-Penn
  • If you are living off campus complete an online application with Community Based Services to apply for SNAP (Food Stamps) and/or Medicaid (see Social Services Checklist for more information)
  • If your Berea residence is a Section 8 approved facility, you can apply for Section 8 once you move into your home. Please do this immediately upon arrival as there is a long waiting list. To obtain an application, contact HUD Office | Phone: (859) 623-4246; if moving into the Ecovillage, get the application from Elaine Adams | Phone: (859) 985-3179
  • If you have already filed an application with Section 8 in another location, please contact them with your new address.

For All Students with Children or Married Couples

  • If interested in living in the Ecovillage, please request an application packet from Elaine Adams and return your application to: Elaine Adams | CPO 1732 | Berea, KY 40404.

Questions for Elaine? Phone: (859) 985-3179 | E-mail:

  • Contact Student Financial Aid Services for assistance with a family size budget and apartment living expenses. Phone: (859) 985-3310 | E-mail:
  • Complete an online application with Community Based Services to apply for Child Care, SNAP (Food Stamps) and/or Medicaid (see Social Services Checklist for more information)
  • Single parents are eligible for KTAP (Kentucky Transitional Assistance Program) (see Social Services Checklist for more information)
  • Collect your child’s medical records for daycare or school

For Students with Children

  • Return childcare application to Child Development Laboratory (CDL) as soon as possible. There is often a waiting list. You may need to apply to other child care facilities if the CDL doesn’t have openings. Phone: (859) 985-3620
  • Contact Berea Community School and Madison County School for registration information

Berea Community | Phone: (859) 986-8446

Madison County Schools | Phone: (859) 624-4500

  • If your child is five-years-old or younger, arrange to apply for or transfer WIC benefits
  • Madison County Health Department | Phone: (859) 623-7312
  • To apply for child care benefits, apply through Community Based Services (see Social Services Checklist)
  • KTAP assists single parents with monthly monetary assistance; however, you are then required to work 20 hours a week to receive assistance. College classes can count towards the 20-hour labor requirement for up to 12 months only (see Social Services Checklist)


  • Coordinator, Ecovillage | Elaine Adams
    • (859) 985-3179 |