Request Photo/Video Services

For marketing partners and non-marketing partners: Request photography/video projects below. Non-marketing partners, please let us know if you have an idea for a multimedia project that will communicate with external stakeholders. All requests must be made at least two weeks in advance.

Marketing Partners are our first priority and include Admissions, all Marketing and Communications offices (publications, web, media relations, social media, etc.), Alumni Relations, Berea College Student Crafts, Boone Tavern Hotel & Restaurant, Campus Centers, Conference Services, Philanthropy Office, Farm Store, Human Resources, President’s Office, and the Visitors Center and Shoppe.

All requests must be made at least two weeks in advance from today.

Requested Media Project(Required)

Photography

Videography

Both

Photography Coverage(Required)

Event (Singular shoot at a particular time and date)

Photo Project (Involves coordinated shoots at different times and dates)

Headshots (Individual or Group)

Videography Coverage(Required)

Marketing Project

Event (Singular shoot at a particular time and date)

Are you requesting full event video recording?(Required)

PLEASE NOTE: If you select yes, we will not be able to accommodate your request. The information for the IS&S event videography form will appear instead.

Yes

Part 1

Please fill all the fields to the best of your ability

Project's Name(Required)

In a few words, give us a name for your project or event. Please be specific, as the name you provide becomes the name of your photo gallery.

Project Leader's Name(Required)

This is the person who will be involved in coordinating shoots, ideation sessions, providing edits and our primary point of contact for the project.

Project Leader's Email(Required)

Project Leader's Phone

Project Details(Required)

Give us all the details here. We need to know exactly what you are requesting. What do you envision the photos looking like? What do you want the subject to wear? Do you need landscape or portrait-oriented photos? Do you need close-ups? Please be as specific as you can. For example, if a photo may be used as a magazine cover shot then we would want to shoot vertically with lead room at the top. If your request is complex and involves more than one shoot at different times, e.g., homecoming, summer reunion, graduation weekend, etc., then these must be input separately to be loaded into our assignment system, so you need to submit separate forms for each photoshoot.

Event Start Date (Required)

We require two weeks' notice to coordinate a shoot with the subject and our photographers/videographers. We are typically available from 9 a.m.-noon and 1-5 p.m., Mon-Fri, but will do our best to accommodate nighttime and weekend events depending on student employee work schedule.

If you are requesting coverage for a multi-day event, we will communicate with you for the session dates.

Event Start Time(Required)

Event End Time(Required)

Hidden

Event End Date (Required)

Projected Start Date (Required)

We are typically available from 9 a.m.-noon and 1-5 p.m., Mon-Fri, but will do our best to accommodate nighttime and weekends depending on student employee work schedule.

Event Location(Required)

Photos Due Date (Required)

Let us know a due date for when you need the photos. Please be aware that we typically have many projects in progress simultaneously and require up to several weeks to process the media after we shoot it.

Video Due Date (Required)

Let us know a due date for when you need the video. Please be aware that we typically have many projects in progress simultaneously and require up to several weeks to process the media after we shoot it.

Reason for request(Required)

Please note our work focuses on communications to external audiences and receives priority over internal projects. Please know we do our best to accommodate for internal projects as bandwidth allows and if a project can be used for additional marketing purposes.

Donor relations publication

Documentation

Social Media

Website

Print/Broadcast Media

Communication to Key Stakeholder

Special Project

Documentation

Other

Audience(Required)

Who is the intended audience?

Alumni

Donors

Local Community

Prospective Students

Key Stakeholder(s)

Media

Other

Part 2

Tell us more about your project.

Subject's Name and Preferred Pronouns

If you are requesting we photograph/record something other than a person, you may leave this blank.

Subject's Phone Number

Let us know the subject's phone number so we can contact them to confirm the details. If you are requesting we photograph/record something other than a person or don't want us to contact the subject, you may leave this blank.

Subject's Email

Let us know the subject's email address so we can contact them to confirm the details. If you are requesting we photograph/record something other than a person or don't want us to contact the subject, you may leave this blank.

Location(Required)

Due Date (Required)

Let us know a due date for when you need the photos or video. Please be aware that we typically have many projects in progress simultaneously and require up to several weeks to process the media after we shoot it.

Attach a File

If you have detailed schedule information already saved in a document, a sample photo to guide us, or any other file, you may upload it here.

Max. file size: 50 MB.

Headshots

Select One(Required)

Department headshots are generally shot on the same day and in the same location. The lead faculty/staff will organize the headshot schedule with members of the department in a window of time.

Individual Headshots

Department Headshots and/or Group Photo

Are you requesting individual department headshots, a group photo or both?

Please note, if you are requesting a group photo, we will need to select a different location than our studio if your department is larger than six people.

Department Headshots

Group Photo

Both

Department(Required)

Lead Faculty/Staff Name(Required)

Lead Faculty/Staff Email(Required)

Lead Faculty/Staff Phone Number(Required)

List of Faculty/Staff Scheduled to attend(Required)

Please list the names of the members who will be taking part in this shoot.

Faculty/Staff Name(Required)

Department(Required)

Email(Required)

Phone Number(Required)

Requested Shoot Date (Required)

We require two weeks' notice for shooting portraits. We are typically available from 9 a.m.-noon and 1-5 p.m., Mon-Fri, depending on student photographer work schedule.

Requested Time(Required)

Alternate Requested Shoot Date

You may provide an alternate shoot date in case your first requested date isn't available.

Alternate Requested Shoot Time

Location of Portraits

Portraits are typically taken in our studio at 107 Jackson Street. You may also suggest an alternate location. We will try to accommodate your request, if feasible. Please note, if you are also requesting a group photo, our studio space will comfortably allow for 6 people in the shot.

Event Videography

Click the link below to fill out the event videography form through IS&S if you wish to have your event recorded. Marketing and Communications cannot provide support for documenting entire events without specific marketing purposes.

Event Videography

Please submit the form at least two weeks in advance to your event date. The digital request form is the sole method for requesting IS&S event production support.