Navigating the Degree Works Audit Worksheet
The Degree Works audit worksheet is divided into several sections, called blocks, which together comprise the degree audit. The types and number of blocks may vary depending on the academic program pursued by the student. The following is an overview of the audit and the blocks available on the degree audit worksheet.
- Navigation Bar and Student View
- Progress Bar
- Degree Block
- General Education Core Block
- General Education Perspectives Block
- Additional General Education Requirements
- Major and/or Minor Blocks
- 20 Credits Outside of Major Requirements Block
- Other Blocks
- Other Features
The top of the Degree Works audit worksheet contains basic student information, such as Student ID number, major, residential college, etc. The default view is the student view. If the student is pursuing more than one degree, click on the drop down arrow in the navigation bar to select which degree audit you’d like to view.
Note that throughout the audit, you will see the following symbols to indicate progress toward a particular requirement. They can also be found on a legend at the bottom of the audit worksheet. An asterisk after a course number (for a course not yet taken) indicates that the course has a required prerequisite.
Between the navigation bar at the top of the audit and the Degree Block, there is a progress bar to indicate “Estimated Progress Toward Degree.” This bar indicates the percentage of requirements that are marked complete on the audit, which is determined by calculating the percentage of boxes that are “checked” as complete. It is a tool for students to estimate overall progress.
The first block found at the top of every audit is the Degree Block. Students who have not declared a major will default to an undeclared block (Bachelor of Arts or Bachelor of Science). Students pursuing multiple degrees will have multiple audits. (You may view audits for other degrees by changing the degree selection at the top of the audit.) Students pursuing multiple majors within the Bachelor of Arts degree will only have one degree audit, with multiple major blocks.
The Degree Block provides an overview of degree and graduation requirements and indicates the Catalog Year, Credits Required for the degree, and Credits Applied to the degree.
The block immediately below the Degree Block is the General Education Core Block. This block tracks completion of core General Education Courses. Notice in the case below the students has completed the GSTR 332 core requirement by completing two natural science courses in different areas, one with lab.
The next block is the General Education Perspectives Block. This block tracks completion of the General Education Perspectives and the options for completing this aspect of the General Education Program. Note the Culture Option and Language Option for completing the International Perspective.
Following the General Education Blocks, Degree Works will display a block for the student’s major(s) and/or minor(s).
The major (or minor) block will display the requirements for that major (or minor) as set forth in the College Catalog for the catalog year on the student’s record. At the top right corner of each major block, the student’s GPA for the major is displayed. All major blocks will display the required minimum GPA requirement of 2.0.
All requirements for the major (or minor) will follow, including electives and non-course requirements. Transfer or AP credit will be indicated only when used to fulfill a course requirement. The auditing engine is programmed so that if more than one course could fulfill the same requirement, the course with the higher grade will be selected to fulfill the requirement.
If an advisor sees a course in the “Additional Courses” (or in any other block) that should (according to the College Catalog) be applied to a requirement in the major (or minor) block, then the advisor should contact the Registrar’s office. If a course substitution or waiver is going to be proposed, the advisor should complete a substitution or waiver request.
All students must complete 20 credits outside of their major to earn a degree. This blocks counts credits and tracks students progress in meeting this requirement. Note if the 20 credit requirement is not yet achieved, Degree Works will indicate how many more credits “outside the major” are needed.
The In-progress block and Convocations block provide additional useful information.
The GPA Calculator allows students to input a desired GPA to calculate what GPA is needed in the remaining degree program to achieve a desired overall GPA. (This is under the “GPA Calc” option.) The “Credits Remaining” refers to the number of credit hours the student has left to complete the degree. The “Credit Hours Required for Degree” refers to the total number of credit hours required to complete that degree. (For instance, most Bachelor of Arts degrees require 32 credits.) Similarly, students can input a desired or estimated GPA for current coursework to calculate the term GPA. (This is under the “Term Calculator” option.) Degree Works will automatically populate the in-progress coursework and credit hours into the term calculator for that semester, and students can select an estimated grade for each course, using a drop down arrow.
The What-If feature allows students to select other degrees, majors, and/or minors to determine how the coursework they have already taken would apply to a new or additional academic program. This can be helpful when students wish to evaluate a change to their current degree, major, and/or minor. From the main Worksheet, Student View, click “What-If,” on the left. Click What-If Help for step-by-step instructions.
The Look Ahead function allows students to select a course they’d like to take and see where it might be applied on the degree audit or toward current degree enrollment. Review the Course Catalog or Schedule of Classes for course options. From the main Worksheet, Student View, click “Look Ahead,” on the left. Type in the Subject and Number of the Course, then click “Add Course.” The courses you would like to add will appear on the right. Click “Process New” to see the course(s) on the degree audit. They will be indicated on the audit with the word PLAN for the grade field and Planned Term in the semester field.