Degree Works Frequently Asked Questions

General Questions

What is Degree Works?

Degree Works is a web-based, degree auditing and tracking tool which enables students and advisors to evaluate academic progress towards graduation in accordance to graduation requirements outlined in the Catalog.

How does Degree Works work?

The Degree Works audit identifies courses completed at Berea, along with transfer credits accepted by Berea, and displays how those courses are applied to a student’s declared degree, major and/or minor according to the requirements in the College Catalog for your catalog year.

How is Degree Works different from the current degree audit system (CAPP)?

Degree Works is an advising and audit tool which will produce a much easier to read and user-friendly degree audit. Degree Works will give students and advisors more complete information about selected coursework and degree requirements. Degree Works also counts to 20!

Where can I find tutorial information on using Degree Works?

A user guide, including instructional screenshots, can be viewed here.

What additional features are available within Degree Works?

In the near future advisors will be able to submit request for course substitutions within Degree Works. Somewhat later will be the introduction of Academic Planning features which will facilitate student creation and advisor approval of paperless Curriculum Plans.

Student Questions

When can I use my Degree Works audit?

Degree Works will be extremely helpful in scenarios such as the following:

  • Meeting with your academic or major advisor
  • Creating a list of questions to discuss with your advisor
  • Identifying courses needed to complete your degree
  • Determining what major(s) you would like to pursue (use the what-if feature)
  • Deciding whether to add a minor
  • Evaluating progress towards degree completion

When should I look at my degree audit?

Students should frequently review their degree audit–at least four times a term. You should review your audit:

  1. Before you meet with your academic advisor to discuss registration for the upcoming semester.
  2. After you register to ensure that the courses you selected applied to your requirements as expected.
  3. After your grades for each semester are posted.
  4. Any time you make a change to your schedule or your major and/or minor.

Can I use my Degree Works audit as my transcript?

No. Your Degree Works audit can replace neither an official, nor an unofficial transcript. It is solely an evaluation tool to provide you with academic information related to your degree progress. It displays the courses required and completed in your degree program.

Your academic transcript is your official university record and provides a chronological list of courses, and the associated earned grades, completed in your academic history. Your official transcript must be requested from the Office of the Registrar.

Will Degree Works show all the courses I have taken, even if I have taken them elsewhere?

Yes. All courses that have articulated to Berea College, whether transferred in from another school, taken during study abroad, etc. should display on your degree audit.

Will Degree Works create an audit for double majors and dual degrees?

Double majors occur when a students is seeking two Bachelor of Art degrees. Degree Works should work simply in that case once both of those majors are declared. Dual degrees are different. A dual degree occurs when a student is pursuing a Bachelor of Science in combination, most often, with a Bachelor of Arts degree. For dual degrees the audits will not show together. The student or advisor will have to bring up the degree audit using the drop-down box at the top of the Degree Works audit page. Degree Works will automatically show the “primary” degree/major and the student will need to select the “secondary” degree using the drop-down list at the top of the Audit page.

How current is my information in Degree Works?

Degree Works is refreshed nightly. Any changes made will be updated and available the following day.

What do I do if my degree audit seems incorrect?

If you believe your Degree Audit is not incorrect, schedule an appointment with your advisor to discuss the audit.

Advisor/Department Chair Questions

How do I find my advisees?

Once you logon your advisees will show immediately in a drop-down list. If you have many advisees or are a department chair, try the “Find” feature to create a smaller dropdown list.

How do I run a What-if analysis?

The what-if analysis is one of the most powerful tools in Degree Works. What-if analysis is needed to successfully advise non-declared students. Find step-by-step instructions for completing a what-if analysis here.

***This Degree Works FAQ page was adapted from a similar one found at Rice University***