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Phelps-Stokes/Hutchins Library/TRC Housekeeping 5S Project – September 28, 2016
- House Keeping recently applied a LEAN technique in several of their maintenance closets. After seeing the results of the 5S project at house keeping’s main equipment storage room and Fairchild Hall, Melanie Burt decided to apply the LEAN tool of 5S to the house keeping closets in Phelps-Stokes, Hutchins library, and the TRC. Before the 5S there were unneeded and misplaced items, and shelving was partially blocked by items on the floor. After the 5S, accessibility and organization of supplies was greatly improved.
Fairchild Housekeeping 5S Project – April 15, 2014
- House Keeping recently applied a LEAN technique in one of their maintenance closets. After seeing the results of the 5S project at house keeping’s main equipment storage room, Danielle Capillo decided to apply the LEAN tool of 5S to the house keeping closet on the first floor of Fairchild Hall. Before the 5S there were unneeded and misplaced items, and shelving was partially blocked by items on the floor. After the 5S, accessibility and organization of supplies was greatly improved. Similarly, stock reorders now follow a pull process.
“Office 5S”: Student Crafts on the Square – March 2015
- The “Office 5S” performed at the Student Crafts on the Square (SCOTS) was done with Steve Davis-Rosenbaum by Logan Gardner, Continuous Improvement Projects Assistant. The “Office 5S” was implemented primarily to organize Steve’s workspace while giving him a standard workflow to follow. We applied one of the LEAN tools, 5s which stands for Sort, Set-in-order, Shine, Standardize, and Sustain.
The process began with the first S, sort. A red tag area was used to remove items that were not located in the correct area or no longer had any use. Once the sorting process was complete, the next S was executed, set-in-order. The office was organized and a space for everything was created. Then, using the organizational skills for email in The Hamster Revolution, by Mike Song, Vicki Halsey, & Tim Burress, Steve created a system that organized his email in such a way that emails from certain people were given a high priority while others were given a lower priority. After organizing his email, we evaluated his workflow. This included how Steve handled work, what priorities he set, what work he accepted, and how he scheduled his work. In addition to using a WIP board, we created queue folders for the major jobs Steve would be working; one for the craft education for outreach program and the other for the SCOTS. This change allowed Steve to track his work better while setting priorities to that work allowing him to be more efficient.
Once we had Steve’s office organized and his workflow set-in-order, we began the third S, shine. The office was cleaned, removing any dust and dirt build-up for a better looking workplace that would allow him to take pride in its appearance. After completing the shine step, we then used the fourth S, standardize. To create a standard, we went through many revisions of how the office was arranged before Steve found a standard that met his needs. Each revision usually involved only small changes such as folder placement, power strip placement, or desk arrangement. Finally, we took pictures to create and display a visual standard and an audit report. Both are used by Steve and his colleagues at the end of work day. These actions were the basis for completing the never ending fifth S, sustaining the first four Ss.
Wood Craft Standard Work Project – February 26, 2015
- The Woodcraft area of Student Crafts recently applied a LEAN technique to prevent defects from occurring with the Skittles Games. This was accomplished through the use of standard work procedures. There had been some confusion about which of the pieces were assembled together and how they were placed in the jig. Therefore, standard work instructions were placed in the area. Above the instructions is a diagram of the layout of the pieces on the table. This creates a visual reminder of which pieces should be assembled together. The instructions themselves reiterates which of the pieces should be assembled together and how they should be assembled.
Wood Craft Point of Use Project- February 11, 2015
- The Woodcraft area of Student Crafts recently applied a LEAN technique to maintain enough parts to make a batch of Skittles Games. They accomplished this through the implementation of Point of Use Storage. The students would try to make Skittles Games, but they would always have to sand parts before they could make them. Point of Use Storage is the holding of raw materials in the place at which they are used. Woodcraft applied this by using a shelf to store the sanded parts and one right next to it to store the parts that were not sanded. The sanded parts were placed on the shelf next to where the students complete the first steps in assembly. The parts that were not sanded were placed on the shelf behind the sanding tables. Then the parts were organized on the shelves so that the parts that were assembled at the same time were grouped together. Finally, the inventory levels were marked on each shelf with red and green tape for the minimum and maximum amounts of the parts, and their placement was marked with white tape and labeled.