The Office of Academic Services, in coordination with academic advisors, provides guidance and consultation for the academic progress of students. For more information, please consult Satisfactory Academic Progress (SAP) in the catalog.

Academic Probation

Students will be placed on Academic Probation at the end of any regular term for:

  • failure to maintain a 2.0 cumulative GPA,
  • meet the total credits identified in the Satisfactory Academic Progress (SAP) Chart, or
  • for failure to satisfactorily complete the equivalent of three (3) credits.

To be removed from Academic Probation, a student must:

  • achieve a cumulative GPA of 2.0,
  • meet the minimum course credit requirements as defined in the SAP policy and chart, and
  • satisfactorily complete the equivalent of three (3) credits in the next regular term of attendance.

Students who do not meet the minimum performance and/or course credit requirements as defined in the SAP policy and chart are subject to suspension. Students approved for part‐time status must meet the SAP standards based on their total terms which do not include the part‐time term. Learn more about academic performance standards.

Appeals of Academic Suspension

Students dismissed for academic reasons at the end of the term will receive a notification that outlines the appeal procedure. Students have the right to appeal the action within five (5) business days from the date of notification. The appeal process includes downloading a Suspension Appeal Template available through Moodle and submitting the completed template electronically by established deadline.

To reach a decision on the appeal, the SAAS Committee will take into consideration the student’s previous academic, labor, and social record at Berea, as well as the degree to which the student has responded to institutional attempts to support academic success (e.g. successful completion of GST 101: Strategies for Academic Success, response to consultation with the Academic Advisor, documented visits to the Learning Center, etc.). It is the student’s responsibility to learn the time and place of the appeals meeting. This information will be e-mailed to the student by the Office of Academic Services. After the Committee has considered the appeal, it will inform the student of the decision by mail to the student’s CPO and permanent mailing address on record.

If the appeal is successful, the student will be reinstated on probation for one subsequent regular term. The same appeal will be used for purposes of continued eligibility for Title IV and state financial aid. Without this written appeal, the student will not remain eligible for Title IV and state financial aid. Learn more about academic performance standards.

Withdrawal Process

Students wishing to withdraw from the College must schedule an appointment with the Office of Academic Services to discuss the withdrawal process and to receive the College Clearance/Withdrawal Form. Deadline: During regular terms, students must withdraw before Reading Day. During Summer, students must withdraw before the last day of class to avoid having grades posted for course(s) taken in that term. Once this date has passed, students may still withdraw but all grades will be reported and recorded on their official transcript. Only when a student withdraws from the College before the last day to withdraw without final grades being recorded does that term not count as a term of attendance.

Students who withdraw from school during a regular term will not be permitted to re-enroll at Berea before the passage of at least one regular term. These students must also go through the readmission process.

The Office of Academic Services, in coordination with the First Year Experience when appropriate, considers alternatives for withdrawal on a case-by-case basis, such as Leaves of Absence or Part-Time Status (which must be approved by the Dean of Curriculum and Student Success). Students who are not able to complete their degree requirements within the eight-term limit may also submit an Extension of Terms request through the office (subject to review and approval).