Student engagement with faculty and staff is vital, and the Office of Academic Services coordinates the following resources to help support those efforts. 

The Intervention Response Team

The Intervention Response Team meets weekly during the term. The team discusses students who may need additional support in their engagement of the academic and labor aspects of the college experience.  The members of the team represent key areas of student support on campus. Students of discussion are identified through the Performance Check Referral System or by information provided by the members of the team. The meeting is facilitated by Chris Lakes, Director of First-Year Initiatives. Appropriate follow-up and support is coordinated through the Office of Academic Services and the Office of First-Year Initiatives.

Early Feedback

An Early Alert Feedback (Academic Update) request is sent to Faculty and Staff during the third week of classes though myBerea. Feedback is reviewed during the Intervention Team meetings to identify students at risk. It’s also reviewed by the Office of Academic Services for appropriate referrals and follow-up.

Performance Check Referrals

The Performance Check Referrals program seeks to identify students at risk of failure to meet institutional expectations for acceptable academic, labor, and social performance. Faculty and staff members may report excessive absences or other signs of academic difficulty to the Performance Check Referrals Program. The student’s instructors, labor supervisor, advisor, and collegium will be contacted (with an expectation of feedback within 48 hours) to determine if the problem is widespread. A student demonstrating significant problems may be called in for counseling and academic assistance. The student’s direct faculty and staff campus connections, including their advisor, and the faculty or staff member who initiated the Referral will be notified of any action. In cases where the College becomes aware of student difficulty, the student’s Academic Advisor and/or the Office of Academic Services may initiate contact with the student through the use of Mandatory Meeting requests. Excessive attendance problems and lack of engagement in either the academic or labor programs may result in college-initiated administrative withdrawal.

Mid-term and Final Grade Review and Advisor Meetings

Mid-term and final grades are uploaded and available to advisors via myBerea for appropriate follow-up with assigned advisees. Mid-term grade reports are also reviewed by the Intervention Response Team and the Office of Academic Services to identify students at risk and students who are no longer engaged in the academic environment. Appropriate follow-up is coordinated through the Office of Academic Services including assisting students with academic processes to ensure adherence to campus policy and to best serve the student situation. Examples include:

  • Leave of Absence
  • Course Withdrawal
  • Part-time status
  • Administrative Withdrawal

Attendance Tracker

Attendance Tracking is used to track attendance for students by course.

Faculty members can enter attendance data on a laptop or mobile device in the classroom.

Tracking is done at the meeting level for sections. A student’s attendance can be marked as
present or absent; meeting cancellations and notified absences can also be recorded.

Faculty can access Attendance tracking by going to teach.berea.edu.

PDF instructions are available here.

Summer Success Experience

The Summer Success Experience is an 8-week summer program offered to 15-18 first-year students (rising second-year students). These students are at risk for suspension or academic failure but have demonstrated a potential for success. The SSE program provides an intensive and structured environment for struggling students who have been identified by faculty as having a likelihood of success if offered a final opportunity to address strategies for academic success.