Southern Association of Colleges and Schools Commision on Colleges – Fifth Year Interim Report

3. Qualified administrative and academic officers [CS 3.2.8]

Standard 3:  The institution has qualified administrative and academic officers with the experience, competence, and capacity to lead the institution. (Comprehensive Standard 3.2.8)

Status: In Compliance

Berea College has qualified administrative and academic officers with the experience, competence, and capacity to lead the institution.  Each of the executive officers (President and Vice Presidents) as well as the Chief Information Officer and the Director of the Campus Christian Center are hired, evaluated, and developed according to their duties as outlined in the Berea College By-Laws, Sections 3 and 5-11. The position descriptions and vitae illustrate that each member has the experience and capacity to lead the institution (summary of title, responsibilities, educational qualifications and professional experience). Comprehensive performance evaluations are completed by the President every year for each of the Vice Presidents, the Chief Information Officer and the Director of the Campus Center using the campus performance evaluation system. The President conducts more comprehensive Feedback Circle evaluations of his direct reports every three to four years.

The President’s evaluation is done as follows:  In the spring of each year, the Chair of the Board undertakes an assessment of the President’s performance during the past year.  These annual evaluations typically include polling of the Board of Trustees, conversations with the subordinate officers of the College and others.  Periodically (once every 4 or 5 years), the Chair conducts a major evaluation of the President utilizing a more extensive process, including written feedback from members of the Board of Trustees, the subordinate officers of the College, senior administrators, faculty and staff.  The last comprehensive review of the president was done the spring of 2009.  These evaluations (annual and major) utilize criteria developed from materials published by the Association of Governing Boards of Colleges and Universities (AGB) and other sources as well as the President’s position description and other internal documents.

In advance of the May meeting of the Board of Trustees, the Chair and Vice Chair of the Board meet with the President to discuss the annual evaluation and any particular issues or questions relating to the President’s performance.  In years where the more extensive evaluation is conducted, the Chair and Vice Chair also meet with the President to present a summation of the formal evaluation process and discuss any particular issues relating to performance.  A record of these evaluations is maintained in the Chair’s file.

The Chair reports on the President’s performance assessment at the May meeting of the Executive Committee of the Board of Trustees.  This occurs in conjunction with the annual review of the President’s compensation.  The Executive Committee then meets, in executive session, to discuss the President’s performance and compensation data together with the Chair’s recommendation and then prepares its own recommendation concerning the President’s performance and compensation.

In executive session at the May meeting, the Board of Trustees receives the Chair’s report concerning performance and compensation and considers the recommendation of the Executive Committee concerning the President’s retention and compensation.  Following this discussion, the Board adopts a resolution concerning the evaluation process and setting the President’s compensation for the next fiscal year, beginning on July 1st. This action is recorded in a letter from the Chair to the President.  A copy of this letter is retained in the Chair’s file.

Supporting Documents and Evidence

  1. Berea College By-Laws
  2. Administrative Officers’ Position Descriptions
  3. Administrative Officers’ Vitae
  4. Administrative Officers’ Job Descriptions and Qualifications
  5. Campus Performance Evaluation System

Berea College Logo

 

Copyright © 2014 Berea College