Department of Public Safety

Motor Pool Procedures

Below is the information and procedures for using a Motor Pool vehicle.

Requests must be submitted via email to motor_pool@berea.edu and should include all of the following information.

Department:
Account number:
Type/no. of vehicles:
Pick-up time/date:
Return time/date:
Destination:
Driver:

Requests will be replied to by next business day if submitted Monday through Friday. Motor Pool office hours are Monday through Friday 8am to 4pm for questions. Requests sent over the weekend will be replied to on Monday unless noted as an immediate request. Please keep in mind scheduling time while making your reservations.

Vehicles must be picked up by the driver(s). All drivers must be present for sign out to sign the driver agreement and bring their licenses. GPS units are available for check out for Motor Pool use as well. They do not need to be requested in advance. Keys will not be released to non-drivers, anyone without their license present, or anyone who is not previously approved to drive. Please make sure your department driver is approved beforehand.

Vehicles are located at the Motor Pool lot at Woods Penn. Drivers are responsible for recording beginning and end mileage on the vehicle, refueling if needed (if below half), and reporting any damages to the vehicle. Please be aware of Motor Pool policy before driving. Failure to follow policy may result in additional fines or sanctions. There is absolutely no smoking or tobacco use in Motor Pool vehicles or texting per state laws.

Motor Pool does include gas cards for vehicle use. Any additional fees for parking, etc. are the responsibility of the department. Any vehicle citations received while driving a Motor Pool vehicle are responsibility of the driver. Vehicles must be returned to the marked, reserved parking space in the lower Woods Penn lot.

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