Executive Administrative Assistant
Department: Alumni and College Relations
Berea College is currently recruiting a full-time position for an Executive Administrative Assistant to provide office management and administrative support to the Vice President and divisional office team.
Responsibilities of the Executive Administrative Assistant include the following: managing, monitoring and assisting in the development of divisional budgets; serve as point person for divisional communications—prepare quarterly newsletter, plan and arrange divisional meetings and social gatherings in consultation with the Vice President; overseeing the Vice President’s daily calendar; scheduling meetings and travel arrangements, and donor visits for the Vice President, in consultation with the Vice President; organizing and maintaining current, pending, and daily meeting files as well as maintaining key general files for the division; providing divisional level personnel support in collaboration with People Services for new employees and employees leaving Alumni and College Relations; preparing and expediting all expense reports and check requests for Vice President; providing administrative support for the Development Committee of the Berea College Board of Trustees; maintain donor communication and contacts using a relational donor management system (Banner); coordinate and monitor the purchase of office supplies for Edwards building and act as a liaison to the other units within the division to ensure maximization of resources and avoidance of duplication; drafting, proofing, and finalizing correspondence as assigned, routine office tasks, and answering of phones in the Vice President’s office including providing back-up support for the Administrative Assistant-Development; coordinate Edwards Hall building functions with Facilities Management;; monthly checks on building emergency features; coordinate office phone service with TRC for repair, moving, etc.
Qualifications for this position include an Associate’s degree, undergraduate degree preferred; five or more years of experience working in a professional office setting providing confidential office management and administrative support for a senior level administrator. The successful candidate for this position will have the following skills: experience supervising staff and overseeing complex budgets required; effective oral and written communication skills; ability to interact effectively with visitors to the office; computer competency; strong organizational skills with demonstrated ability to prioritize time and tasks; ability to work collaboratively and independently while attending to detail required; professionalism; flexibility and the ability to exercise discretion and uphold confidentiality are essential.written and oral communication, collaboration, and teamwork skills; ability to maintain confidentiality; proficient skills in Microsoft Office and Banner applications.
Additional Information (e.g., deadlines):
Qualified applicants are encouraged to apply for this position by obtaining and submitting an Application to Join the College Staff (available through People Services, Suite 100, Fairchild Hall on the campus, on line at www.berea.edu/hr or by contacting the People Services Department at 859-985-3070 or 985-3050) to People Services, Berea College, CPO 2189, Berea, KY 40404.
Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all peoples of the earth to learn and work here. Employment decisions are based on training, education and experience related to the requirements of the job. All applicants for employment are considered without regard to race, color, religion, gender, sexual orientation, national origin, age or disability.