Math and Computer Science Club Constitution
THE BEREA MATH AND COMPUTER SCIENCE CLUB
Article I – Name
This club shall henceforth be known as The Berea Math and Computer Science Club.
Article II – Purpose
The purpose of this club shall be to promote interest in, to stimulate study and research in, and to explore career options in mathematics and computer science.
Article III – Membership
Membership shall be open to any Berea College student, faculty member or staff member who is interested in mathematics and/or computer science. Any individual not directly associated with Berea College may become a member by invitation. Honorary membership will be conferred upon any faculty members of the Berea College Department of Mathematics and any non-student Berea College computer center staff members who desire such membership. The club must have at least one faculty sponsor. This club shall not discriminate on the basis of age, gender, race, color, creed, national origin, sexual preference, or mathematical/computational abilities.
Article IV – Officers
The elected officers of this club shall consist of a president, vice-president, and a secretary-treasurer. Their duties are outlined in the bylaws. In addition, the club will have at least one non-elected faculty sponsor.
Article V – Committees
This club shall be empowered to appoint committees when needed or desired.
Article VI – Meetings
At least two organizational meetings shall be held each year. The first meeting of each academic year shall be held prior to the last day of fall term, and the last meeting of each academic year shall be held during the spring term. Additional meetings may be called by either the club officers or faculty sponsors. All members will be notified in advance of each meeting. Except when specific exception is made, meetings shall only be open to members or prospective members and their guests.
Article VII – Financial Records
Financial records will be kept by the secretary-treasurer and stored by a faculty sponsor. All financial records are subject to audit by Berea College.
Article VIII – Amendments to the Constitution
Amendments to the constitution are to be read at two regular meetings of the club or organization prior to the vote. Adoption requires a 2/3 majority of the membership and approval by the Administrative Committee.
Article IX – Bylaws
The bylaws of this club are to be established and changed as necessary, while always remaining consistent with the commitments of Berea College and the constitution of this club. They will be adopted according to the procedures outlined in Roberts Rules of Order and must be approved by the Vice-President for Labor and Student Life.
Article IX – Bylaws, sub-Article I – Budget, Funds, Dues, Finances, Etc.
Dues shall be $1 per year, payable prior to the attendance of any math club sponsored activity other than a club meeting. Allocation of the club monies will be done by simple majority vote of those members in attendance while always remaining consistant with the club constitution and bylaws.
Article IX – Bylaws, sub-Article II – Meetings and Planned Activities
All club members will be notified at least one week in advance of each meeting. Subject to funding, club activities shall be determined at the meetings by simple majority vote of those members in attendance. Meetings will be held in Draper unless otherwise announced.
Article IX – Bylaws, sub-Article III – Election Procedures
Election of club officers will take place at the last organizational meeting of the academic term, and the elected officers will take office immediately. Officers will be nominated verbally, and voted in by simple majority vote of those members in attendance. Any non-delinquent club member is eligible to be an officer during the following year. Any non-delinquent club member is eligible to vote, but a faculty sponsor shall only vote in the event of a tie.
Article IX – Bylaws, sub-Article IV – Officers
Elected officers will under normal circumstances serve for a full year, and may be re-elected, but any officer who is impeached, resigns, graduates, or withdraws from school may be replaced by holding a mid-year election. Lack of interest in the organization as evidenced by repeated absences from meetings or failure to perform designated duties shall constitute grounds for impeachment of any officer. A 2/3 majority vote of the members in attendance shall be required to impeach.
The officers of this club shall consist of a president, vice-president, and a secretary-treasurer, and their duties are those customary to these positions. The president will organize and chair club meetings. The vice-president will assist the president, perform presidential duties in the absence of the president, and will submit a list of new officers to the Director of Campus Activities immediately following any election. The secretary-treasurer will keep the club’s current membership list and financial records, and will publicize meetings and other club activities.
Article IX – Bylaws, sub-Article V – Membership
Any person who has paid the annual club dues or has honorary membership shall be called a member of this club. Delinquent members may be barred from math club activities. Membership of delinquent members will be automatically terminated for non-payment after one term, but may be reinstated immediately upon payment of back dues. Honorary membership will not be terminated except by request of the honorary member.
Article IX – Bylaws, sub-Article VI – Standing Committees
There are no standing committees, but committees can be formed by either presidential appointment or simple majority vote of members in attendance.
Article IX – Bylaws, sub-Article VII – Amendments
Amendments to the bylaws are to be read at one regular meeting prior to the vote.