Technology Planning and Progress Report

Posted on March 11, 2013 by John Lympany

1. Campus Workflow Enhancement
   1. Expand use of Banner Workflow Features: To be scheduled
   2. Dashboard: Upgrades underway (Domo release, Admissions and Financial charts)
   3. RMS Housing System: Installation and end-user training completed week of March 4
   4. Web HelpDesk System: Installed and being deployed
   5. Degree Progression Technology: DegreeWorks from Ellucian (Pending ARCT Funding)
   6. Fundraising CRM: Constituent Relationship Management System (Pending ARCT Funding)
   7. Undergraduate Catalog – SmartCatalog: Installation process underway
   8. Luminis Portal Upgrade: Completed
   9. WordPress CMS Upgrade: Completed
   10. NOLIJ Upgrade: Completed
   11. Bb Transact Upgrade: Completed
   12. Formscape to Transform: Completed
2. Teaching and Learning
   1. Stabile Active Learning Classrooms: Draper 308/100, Tech Building Classroom and Science 306 to be completed during spring break.
   2. Faculty Innovation Projects: Ongoing
   3. Assessment Lab: 80% completed
   4. Enhanced Assistive Technology Support: Pending ARCT Funding
   5. Georgia Tech Disability Services: Finalized relationship to enhance our capacities in providing alternative media/text books, assistive technology, braille services, and technical support to our students with disabilities.
3. Blended Collaboration and Communications
   1. Ensemble (VBrick Interface): Installation Completed, Deployment Underway
   2. Digital Signage: Possible start date – Summer 2013
   3. Office 365: Pilot Groups to begin using product week of March 11.
   4. Microsoft Lync Collaboration Platform: In planning stage
   5. Mobile Computing: Finalizing contract with CampusEAI for mobile apps and portal channels
   6. Luminus Portal Replacement: Completed
   7. Website Conversion to WordPress: Completed
4. IT Infrastructure Upgrades
   1. Internet/SIP (New): Negotiations to begin with Windstream on March 12 to restructure campus PRI connection to SIP with vendor provided voice gateways and restructured long-distance service.
   2. Voice over IP: 570 out of 824 Cisco handsets deployed.
   3. Backup Systems Upgrade: 30% Completed.  New data domain is in use with all servers transferred to the new backup process by early April.
   4. Virtualization Systems Upgrade and Redundancy: 95% Completed.  VMware is fully functional on new hosts with three servers left to migrate.
   5. Operational Storage Replication Upgrades: 75% of servers converted to new operational storage.
   6. Upgrade Core (New): Purchase new core switches and move existing core routers to support replication between Telecom Facility and Computer Center
   7. Bandwidth Upgrade to 300 MB: Postponed due to tighter P2P blocking that freed existing bandwidth
   8. Banner Middle Tier Upgrade: Installed with remaining users to be transitioned by early April
   9. Bradford Access Control (Wireless and Wired): Initial Installation completed to provide endpoint compliance, guest networking, and BYOD.
   10. NCS Wireless Monitoring: Installed
   11. Wireless Upgrades: Ongoing
   12. Exinda (Packetshaper & Proxy): Completed
   13. HP9000 Replacement/Upgrade: Completed
   14. IDS/IPS Intrusion Detection/Prevention Module: Completed
5. Risk Management
   Progress toward addressing Crowe Horwath recommendations as of 2-11-2013:
   1. High Risk: 3 items remain
   2. Moderate Risk: 5 items remain
   3. Low Risk: 6 items remain
6. Other
   1. Systems Analyst Vacancy: Initial Skype interviews scheduled this week for three candidates.
   2. Move IS&S Staff to Draper and Hutchins: Completed
7. Anne Ray Charitable Trust – Technology Proposals
   Four of the above technology proposals are tracking through ARCT funding requests.