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Accession Number: 46
Hazel Green Academy Collection
Selected Records and Photographs 1886-1982
14.1 Linear Feet, 34 boxes
Online Catalog
Record (BANC)
Overview
History
Series Description
Part A - Selected Documents, 1903-1982
Series I - Historical Sketches and Publications, 1886-1981
Series
II - Directors' Files, 1906-82
Subseries
A: General, c. 1933-80
Subseries
B: Financial Records, 1906-82
Series
III - Principals' Files, 1892-1982
Series
IV - Personnel Records, 1927-82 (Restricted)
Series
V - Former Students and Friends Association, 1940-82
Series
VI - Student Records, 1903-82 (Restricted)
Part
B - Photographs, c. 1912- c.1980
Series
I - General File, 1930-1983
Series
II - Early Years, 1892-1930
Access and Use
Provenance: The
records and photographs of the Hazel Green Academy were collected
and organized in 1983 by the staff of the Settlement Institutions
of Appalachia/Berea College Research Resources Project that was funded
by a National Endowment for the Humanities grant. Those records possessing
administrative, legal and historical value were microfilmed by the
Kentucky Department for Libraries and Archives. Selected photographs
were copied by Project staff in Berea.
Access and Use: A
set of copy negatives and prints and the master microfilm negative
are owned by Berea College. Use copies are in Hutchins Library's
Department of Archives and Special Collections. The personnel records
in Series 4 and the student records in Series 6 are restricted, and
can be used only in limited circumstances.
Shortly after the microfilming
and photo copying was completed, financial difficulties brought the
Academy's closing in August 1983. The Hazel Green records that had
been copied and much additional material were moved to Hutchins Library,
and all literary rights and/or copyrights, were transferred to Berea
College. The original records that were copied are now found in SAA
38.
Preferred Citation: The proper credit line for all uses of
the collection shall be: Hazel Green Academy Records Collection, Berea
College Special Collections & Archives, Berea, Ky.
Related Archives
Overview
Part A: Documents and Records
The documents in the Hazel Green Academy collection consist primarily of brief
historical studies; news and promotional publications; Directors' files from
the administration of Henry A. Stovall (1928-66) and George Buchanan (1966-80);
financial records; the files of the Former Students and Friends Association;
and the official personnel and student records.
The historical studies (c.
1935-80), brief writings describing the founding of the Academy and
its growth up to 1980, are the most concise and inclusive sources for
the history of the school in its entirety, as well as for its religious
and community programs. Together with the minutes of the Advisory Board/Board
of Directors, which address the major administrative questions from
the mid-1950s to 1980, these records provide an overview of the school
from its founding year through the administration of George Buchanan.
Other records found in these first two series which supply substantive
information are the staff publications (1891-1982), the evaluations
(c. 1933, 1953-79), and the financial records (1906-80). Staff publications
and, more sporadically, student publications and vertical files document
events of significance to the school mainly for the period 1947-82.
The school evaluations, which began in 1933, are a significant source
of information about the school; many describe and assess all components
of the school program. The financial ledgers and reports (1906-08)
supplement the historical overviews with their documentation of the
daily operations and specific departments as well as the financial
status of the school.
The accreditation materials
and school catalogues found in the Principals' files are the most detailed
and significant sources of information about curriculum, student activities,
teacher credentials and school facilities, as well as the quality and
costs of education. In addition, the school catalogues, which date
back to 1892 and cover well over half of the years of the school's
operation, include historical sketches, course offerings and descriptions,
and information regarding social, religious, athletic and other extracurricular
activities.
The official student records
are complete as far back as 1903, and along with school catalogues,
enrollment records and student handbooks, are a major source of basic
background information on students and student life. The work done
by the Former Students Association, particularly in the Annuals compiled
in the 1940s and 1950s, adds data about the whereabouts and activities
of Academy graduates.
The microfilmed personnel
records begin in 1928 and do not include staff employed at the time
of the school's closing. However, most files contain some biographical
information in addition to the applications and descriptions of credentials.
A number of files are supplemented by correspondence, news clippings
and school pictures.
The most obvious gaps in
the record are the absence of student records prior to 1903, and in
the correspondence files, which are fragmentary. Henry Stovall documents
the gaps in the student records by mentioning in a 1940 letter that
these records were destroyed by fire, although he states that all student
records prior to 1904 were destroyed. This record is supplemented by
lists of graduates dating back to 1895. While there is a certain amount
of correspondence to be found with the financial records, the promotional
writings, the personnel records and the FSFA records, the bulk of the
correspondence files are routine files for the years 1960-67, primarily
concerning Academy business with and reports to the United Christian
Missionary Society.
Part B: Photographic
Material
The collection of photographic material from Hazel Green Academy
is represented in two series: Series I - General File, and Series II
- Early Years. The bulk
of this collection is found in Series I, covering the years 1930 to the school’s
closing in 1983. There are five main formats included in this first series:
1) Prints; 2) Slides; 3) Negatives; 4) Albums; and 5) Mounted and/or Oversize
images.
Series II, an artificially created series of 93 images, represents the earliest
years of Hazel Green Academy. Because of fires and other disasters at Hazel
Green, there are relatively few surviving photographs. Despite the small
number of photographs, however, this is a very useful group because it helps
document
much of the early history of the Academy.
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