Berea College has a limited number of houses and apartments which are rented to full-time College faculty, staff and students on a temporary basis. All housing is unfurnished except Kettering Apartments.

PURPOSES

1. To assist in the recruitment of new teaching faculty and administrative staff by providing attractive, well kept rental housing near the campus on a temporary basis during the first year and up through the third year of service.
2. To provide housing for current faculty, staff and students as available on a temporary basis up to three years.
3. To provide a reasonable financial return to the College.

PRIORITIES

To achieve the above stated purposes, the following priorities have been established for use of College housing:

• A first priority for College housing is given to newly appointed commissioned faculty or staff and to individuals designated as temporary replacements for commissioned personnel.
• A second priority is given to newly appointed non-commissioned employees.
• A third priority is given to current commissioned employees.
• A fourth priority is given to current non-commissioned employees.

POLICIES AND PROCEDURES

The following policies and procedures have been established to administer the College housing program: 

Residents lose all rental privileges upon termination of employment with or withdrawal from Berea College and are expected to vacate College housing as soon as practical, but no later than 30 days after termination, unless the College grants permission for an extension. That extension must be mutually agreed upon as to terms, conditions and length of stay.

Newly employed faculty and staff have priority for housing over long-term residents who have occupied housing in excess of three years. Residents who have resided in College housing for more than two years, who still occupy housing, will be advised in writing that the College cannot guarantee housing beyond the end of the third year.

Residents who are asked to move will receive at least thirty days advanced notice. Notice may be given if housing is needed by employees in higher priority. If no notice is received by September 1, a resident may continue renting his/her unit until the following June 30.

The College reserves the right to terminate a lease agreement and to ask a resident to vacate the rental unit with 30 days notice if in the judgment of the College the resident is no longer a desirable resident. This can be because of acts or practices which unreasonably disturb his or her neighbors or improper care of the property.

RENTAL CHARGES

Rental charge starts the day the resident actually picks up the keys from the Facilities Management office. A thirty (30) days notice prior to vacating a rental unit is required. The rent will continue for thirty (30) days after such notice or until the keys are turned in, whichever date is the later.

All rents are due and payable on the first day of each month in advance and considered late after the tenth (I0th). Rent will be automatically deducted from the pay check each month.

CARE OF PROPERTY AND EQUIPMENT 

It is the personal responsibility of the resident to keep the rental unit in a good clean condition and in a good state of repair at all times. Lawns should be kept neatly mowed and shrubbery properly pruned by the resident. Sidewalks and drives should be kept clean and clear of any accumulations of trash, debris, ice and snow. Common driveways should not be blocked.

Pet(s) are allowed in the college residential rental properties (except Kettering Apartments). It is requested that residents use good judgment with the number and size of pets. Facilities Management should be informed of any pets on the property. Any damage to the premises, house, apartment, or furniture caused by the pet(s) will be chargeable to the resident. It is requested that residents take caution and care with pet(s) inside the property. If this agreement is violated or if the pet becomes objectionable, Facilities Management may require removal of the pet(s). There are city ordinances (such as: registration, vaccination, and public nuisance) with regard to animals and fowl. It would be in the residents best interest to review these when owning a pet.

When a unit is vacated, it is expected that the resident will leave the rental property in as good a state of repair and cleanliness when departing as when first occupied, fair wear and tear is expected. Repairs made as a result of neglect or willful damage by the occupant or their guests are chargeable to the resident. These will be determined during check out procedures.

Requests for minor repairs should be directed to the Facilities Management Department, phone 985-3830.  Request for improvements or major repairs, whether at College expense or the resident's expense, should be first directed to Facilities Management, phone 986-3830.  Emergency requests after duty hours should be directed to Public Safety at extension 985-3333.

Alterations such as extra wiring, plumbing, shelving, etc., for the resident's convenience will be at the resident's expense. Any improvements or alterations to the property must be requested through Facilities Management Department. This includes installation of fans, air conditioners and other items that are attached to the building.

The College reserves the right of entry, with appropriate notice to the resident, to inspect the property for the purposes of maintenance, repairs, safety and insurance. It may be necessary for the college to enter in the case of an emergency.

INSURANCE

The College is responsible for fire and extended coverage insurance and institutional liability on all rental units. The resident is responsible for providing his or her own personal liability coverage, insurance on personal contents and other resident's insurance coverage as desired by the resident. Residents are strongly urged to obtain Resident's Form Homeowner's Insurance (renter's insurance).

LEASE YEAR

Unless it is mutually agreed upon otherwise, the lease year begins~July 1, and ends on the following June 30.

Before April 15, Facilities Management will send a request to each resident inquiring if he/she desires to have his/her lease renewed for another year.

Subletting is permitted upon completion of satisfactory arrangements between the resident, the person to whom the resident desires to sublet (which must be employed by the College or a student), and the Rental Coordinator. The agreement must be in writing, signed by the resident and the person subletting, and a signed copy given to the Rentals Coordinator.

KEYS

Keys will be obtained through the Facilities Management Rental Coordinator only. A charge of $2 will be made for each key not returned when a resident vacates the premises. Additional keys may be obtained upon request to the Facilities Management Rental Coordinator.

PARKING

There should be ample parking at each location. Should any problems arise contact Facilities Management at 985-3830 or 985-3827. According to city ordinance Section 11-68 (7), it is unlawful for an owner or occupant to store an abandoned motor vehicle (those which are in a state of disrepair and incapable of being moved under its own power).

CHECK-OUT PROCEDURES

Each resident will contact Facilities Management when everything has been moved out of the rental property. The resident and rental manager will meet at the property to discuss problems or concerns and the keys will be collected by Facilities Management at that time. A review of the property will also be made at that time for damages beyond the normal wear and tear.

It is the responsibility of the resident to make arrangements with the Accounting Office for payment of any outstanding amounts due to the College. Credit may be given at time of move out for days not residing in College housing. Each resident, upon move out, must leave a forwarding address with Facilities Management.

IMPLEMENTATION OF POLICIES

Facilities Management is responsible for the implementation of the above policies. To assist in placing people in rental units compatible with the size of the applicant's family, Facilities Management reserves the right, based on recommendations from the President or Dean, to offer the best available rental at the time to the applicant.