Crossroads Complex Seating Arrangements
Crossroads Complex Logistics and Statistics
Barton Room – Board room setting, seating for 14 around a table. Multimedia Projector and screen with hookups. Contains a whiteboard.
Activities Room – Room has hardwood floors and a stage. No permanent daily set-up. Ideal for dance/exercise groups, banquets, and small theatrical productions. Seats app. 200 lecture/theater style or 125 – 150 for a banquet.
Stammer Room –Board room setting, seating for 8 people around a table.
Baird Lounge – Large meeting /event area. Standard setting is lecture style seating for 68in the padded seats, with other seats able to be added for larger events. Contains a media (sound, projector) system and working fireplace for certain events. Will seat up to 350 lecture style. Events this large exceed our supply of tables and chairs and will require additional tables and chairs to be ordered through Facilities Management. Fire Marshall capacity for the room is 400 but can only be reached during a reception, that number cannot be seated.
Dining Services – Two small private dining rooms and the large main dining areas located inside Dining Services are available for reservation through Sodexho. We cover media equipment needs for these areas but other set-ups and arrangements are made through Sodexho.
Fairchild Room 7 – Located on the ground floor of Fairchild Hall. Seats 15 around a table. Contains a whiteboard.
Fairchild 104 – Located on the first floor of Fairchild Hall. Seats 8 around a table. Contains a whiteboard.
Woods-Penniman Room 1 (WP1) – Located on the ground floor of Woods-Penniman. Seats 15 around a table. Contains a whiteboard.
Woods-Penniman Commons (Commons) – Located on the second floor of Woos-Penniman. A multi-function space with hardwood floors and a large stage. Contains a small number (app 25) upholstered seats. Can be set up for app 250 lecture/theater style or 200 for a banquet.
Commons Kitchen – Located off the main Commons area on the second floor of Woods-Penniman. Contains a refrigerator, stove, and microwave oven. TV in this area belongs to the International Center. Can not be used for commercial level cooking for banquets. Should only be used for cooking small meals or as a preparation and staging area for large banquets. Access from the hallway or though the Commons.
Woods-Penniman Room 201 (WP 201) – Small meeting room adjacent to the Commons and the Commons Kitchen, seats 10 people around a table. Often reserved as a dressing room or green room for theatrical or musical performances taking place in the Commons. Access through the Commons or Commons Kitchen. Should only be reserved if the group also is reserving the Commons or the Commons Kitchen.
Reservation Rules and Guidelines
- Always leave at least one hour between all reservations. If extensive set-up or breakdown is required, at least two hours should be allotted for this. Extensive set-up would include anything beyond a couple of tables or a single piece of media equipment. Seating changes, more than two tables, or complex media set-up should be allotted at least two hours. Also be aware that 8 AM events require set-up at night. If there is an 8 AM event, we need to allow the same amount of time for cleaning and set-up the night before.
- Events that will last past 10 PM should be scheduled into Woods-Penniman, since that building is open 24-hours. There may be some exceptions to this such as Homecoming and Orientation weekends, but those will be dealt with on a case by case basis.
- In the instance of groups making all day or several day reservations for a single event, we need to know what time the event will actually take place as well as what time the group expects set-up to be completed. For example, the Cosmopolitan Club might reserve the Commons for all day Fri. and Sat. However, they might want the room set-up on Fri. so they can decorate on Sat. and hold the banquet on Sat. evening at 7 PM. It is important that we know when set-up needs to be completed as well as what time the event will occur.
- Limit reservations of the Corner Pocket. The Corner Pocket needs to remain open for the general student body to use as much as possible. Only specific Berea College events such as Orientation and Homecoming should have Corner Pocket reservations.
- The Corner Pocket is a college space designed for student recreational use. Only specific Berea College events such as Orientation and Homecoming should have Corner Pocket reservations. Non-college students which includes children under the age of 18 are not permitted to use the corner pocket.
- Campus Life has the right to charge your group/organization a minimum $25 fine if the room or content in the room is damage or not left in the manner in which you found it. Any excessive mess will result in a fine.