Brushy Fork Annual Institute

Frequently Asked Questions

1. How can I seek funding for my registration fee?
We can suggest several ways other community groups and people have successfully garnered funding for registration fees.

  1. Seek sponsoring organizations.
    In southwest Virginia, community leaders were very excited about the professional growth opportunities that the Brushy Fork Annual Institute will bring to people; but they were concerned that no one would be able to come unless they were from agencies that had staff development money. However, within a few minutes from when the discussion began, a county leader agreed to sponsor someone from the county. Then the group decided to speak to the local church Lions and Kiwanis Clubs to see if they might sponsor someone to come to the Institute. Also, an agency director said he would pay for someone to come from the community. In just minutes, they had generated multiple sources for supporting participation!
  2. Partner with individuals who support your cause.
    In West Virginia, a man planning to start a 501(c)3 saw the Institute as a perfect opportunity for learning the ropes, but he did not have the money to pay the full fee and lodging costs. He stated that three people were strongly pushing him to begin his nonprofit, and he was eager to do so. He decided to ask his three supporters to contribute $100 each, leaving him to pay only $100 and lodging.
  3. If you are a member of an organization’s board, ask the organization to provide you with training to improve your input as a board member.
    In West Virginia, a woman looked at the brochure and wanted to attend the Annual Institute, but again money was an issue. Subsequently she was elected to the Economic Development Board, and at a meeting of the Board a decision was made to sponsor two people to come to the Institute. This lady was elected as one of those who would be sponsored.
  4. Challenge organizations and agencies in your community to support leadership opportunities for local citizens.
    In Kentucky, a team of citizens was present at the local Chamber of Commerce meeting. This team had started its own local leadership development program as a community project, but they wanted to give community members the opportunity to attend Brushy Fork’s Annual Institute. The Chamber board was challenged to sponsor someone every year from the Leadership Training team to attend the Brushy Fork Annual Institute. They voted on it, accepted the idea, and are committed to at least one sponsorship.
  5. Ask for funding from special grant initiatives for nonprofit organizations.
    Some foundations and other funding agencies offer special grants to support organizational and staff development opportunities for their grantees. One example is the Appalachian Community Fund, which offers Technical Assistance Grants. The technical assistance grants are designed to help train organizations’ boards and staff in building the skills needed to complete their missions. Get more information at Appalachian Community Fund.

If you have a regular funder, talk to your program officer about the possibility of receiving funding for staff and board development.

Back to Top

2. Does Brushy Fork offer scholarships?
Brushy Fork occasionally secures grant funding for scholarships to the Annual Institute. At this time, we have funds available for community teams from counties in eastern Kentucky that are designated as distressed Appalachian counties by the Appalachian Regional Commission (ARC). These scholarships are made possible through a grant from the ARC.  We will post information here about other scholarship opportunities as funds become available.

Back to Top

3. Can I pay by credit card?
Yes, you may pay via credit card by registering online.

Back to Top

4. What is a track at the Brushy Fork Annual Institute? 
Our workshop tracks consist of more than 14 hours of intensive skill-based training. Participants stay in one focused track session for the duration of the institute. We limit the number of participants in each track so that individuals receive close attention from the track leader.

Back to Top

5. Can I participate in more than one track?
Our tracks run concurrently, making it impossible to participate in more than one. Tracks are planned intentionally with closely integrated sessions that build upon one another sequentially. As such, participants would miss valuable sessions and requisite information if they moved among tracks. The Annual Institute is offered each year, and we encourage participants to return to future institutes to pursue and participate in one of our many other sessions.

Back to Top

6. Can I move from track-to-track during the Annual Institute?
No. Each participant picks one track and follows that track for the entire Institute. Sessions in each track typically build on one another, so that participants should follow the sessions consecutively in order to get the full benefit.

Back to Top

7. Why must I indicate a first and second track choice?
Track capacity is limited and some tracks may be full when you register. We will notify you if your first choice is unavailable and register you for your second choice placement. Early registration helps ensure placement in your first track choice.

Back to Top

8. May I request a track change after registration? 
If you register for a track and then decide you would like to switch to a different track, please notify us at least five business days before the Annual Institute begins. Track numbers are limited so we have to be sure there is room in the track you are changing to and we need to be sure to have enough copies of track handouts and other materials for you.

Back to Top

9. What is your substitution and cancellation policy?
We encourage substitution of participants rather than cancellation. Substitution requests will be accepted up to September 13, 2013, and requests are subject to track availability.

Notice of cancellation must be received by September 6, 2013 to receive a full refund. If cancellation notice is received after September 6 and up to 5 days before the start of the event, you will be assessed a $50 cancellation fee. If a cancellation notice is received less than 5 business days prior to the event, no refund will be issued.

Brushy Fork Institute reserves the right to cancel any scheduled track session at any time. If your track is cancelled, you may choose another session or request a full registration refund.

Back to Top

10. What forms of payment do you accept?
For online registrations, attendees may pay via all major credit cards or request an invoice for payment. Offline payments may be made via phone or check. For organizations requiring an invoice, we will bill you upon request. Payment is due within 30 days of invoice receipt.

Back to Top

11. Where should I go for registration and check-in on the day of the event?
Registration | Check-In will be available on Tuesday, September 17, beginning at 11 am for those arriving early. For participants who do not register on Tuesday, registration will be available from 8 am to 9 am on Wednesday, September 18. All registrations will take place in the lobby of the Alumni Building, which is designated on the campus map linked below.

Back to Top

12. How do I get to campus?
We suggest using an online mapping service such as MapQuest or Google Maps to map the event from your departing address. The address for the center of the Berea College campus is 101 Chestnut Street, Berea, KY 40403. General directions are also available on the Berea College website at http://www.berea.edu/campus-map/directions/.

Back to Top

13. Where am I allowed to park on campus?
You will receive a parking permit and a map of designated parking areas when checking in at the registration desk. This permit should be placed in the driver’s side rear window of your vehicle to avoid ticketing. If you prefer to receive these items by mail prior to the Annual Institute, please contact Beth Curlin Weber at beth_curlin@berea.edu or 859.985.3861. You may also access an online map of approved parking areas by clicking here.

Back to Top

14. What are my options for lodging? 
Please remember that you are responsible for the reservation and payment of your own lodging. Local lodging options may be found at www.berea.com/lodging/. Additionally, limited on-campus lodging is available on a first-come basis at Historic Boone Tavern Hotel & Restaurant. Call the hotel directly at 859.985.3700 to make reservations and be sure to ask about the special Brushy Fork Annual Institute rate.

Back to Top

15. What sort of attire should I wear? 
Participants are welcome to dress casually for the Annual Institute, but we always advise attendees to bring what they need to be comfortable. Keep in mind that session rooms may be either warm or cool, so dressing in versatile, removable layers is recommended.

Back to Top

16. What if I still have questions? 
Our staff is available to assist with any additional questions or concerns you may have. If you need additional information or assistance, please give us a call at 859.985.3858. We’re available Monday through Friday from 8:00-5:00.

Back to Top

Berea College Logo

 

Copyright © 2013 Berea College