Registration Procedures

Course Registration takes place on the Web using the Berea Online Neighborhood (BONd) site, which can be accessed at the myBerea Web portal at my.berea.edu. For up-to-date Registration information, watch the #Registration Info public folder on Outlook. Here is how Web registration works.

1. Advisee prepares a desired course schedule and makes an appointment with his or her Academic Adviser. The Adviser should make sure advisees are aware in advance of the process to follow to make an appointment to discuss this schedule prior to registration. Using the print or Web-registration versions of the Schedule of Classes, the advisee prepares a desired schedule. Students are encouraged to include several alternate courses in case they are unable to enroll in one or more desired sections. Prior to meeting with the Adviser, the advisee should print out a current Degree Evaluation from BONd to bring to that session.
2. Advisee meets with Adviser to discuss schedule. After reviewing the Degree Evaluation, Catalog, Curriculum Plan, and any other materials, the Adviser should discuss any potential problems that might inhibit the advisee’s Satisfactory Academic Progress. Advisers are encouraged to complete an Advising Registration Agreement [available online in BONd and in advisee packets] to record the decisions made during this session and place the adviser’s copy in the advisee’s folder.
3. Adviser provides Alternate PIN to advisee. Before the advising session ends, the Adviser will provide the advisee with an Alternate Personal Identification Number (PIN), which the student will need in order to log into the secure area of BONd to register for classes.
4. Advisee determines when to register and checks for holds. Students can obtain their earliest registration date/time from the Schedule of Classes booklet or by logging into the secure area of BONd with their user ID and PIN. (Students should click on the “Student Services and Financial Aid” page, then “Registration.” Select “Check Your Registration Status.” They will need their Personal Identification Number (PIN) to access this information, but do NOT need the Alternate PIN (see item #3) yet. When students access this information, they also will be alerted if there are any holds for Financial Aid, Student Accounts, Health Services, or Labor. All holds must be cleared before the student will be able to register for classes.
5. Register for classes. At or after the eligible registration time, students go to my.berea.edu to enter the BONd system. Students will be required to log into the secure area of BONd using their Student Identification Number (9-digit number beginning with B) and their PIN (NOT the Alternate PIN). The student selects Student Services and Financial Aid, then Registration, selects a term, selects Add/Drop Classes, types in the Alternate PIN, and follows the prompts to sign up for classes.

   Students will be registered directly by the Office of Academic Services for special study opportunities, such as Internship, Independent Study, Team Initiated Study, Directed Study, Undergraduate Research, and Education Abroad. They should not attempt to register directly for those types of courses, but should follow the guidelines provided. For technical instructions related to registration, students should choose “Technical Registration Instructions” from the “Academic” menu on the main BONd page. For login assistance, students should click on “Login Help” (below the “Login to BONd” link).

6. Adding/Dropping Classes Online. Once students have registered initially for a term, they can return to BONd’s Registration page to add or drop a class up to the first day of class without obtaining the Adviser’s signature. However, students should be advised to only change to approved alternatives listed in the Advising Registration Agreement, so as not to jeopardize their Satisfactory Academic Progress. [Change of Program.]
7. Adding/Dropping Classes After First Day of Class. Even after the deadline to add classes online has past, classes may be added at the Student Service Center or the Office of Academic Services up to one week after a regular term has started (with the consent of the instructor). Further, classes may be dropped there up to two weeks after midterm. [see Drop/Add Policy.] To add or drop a class after the first day of class, students must complete a Course Registration Form, available in the Student Service Center’s Self Serve Room (101 Lincoln Hall). The completed form should be taken to the Student Service Center (First Floor Lobby, Lincoln Hall) to have the transaction processed. There is a $5 fee for each form processed after the last day to add a course. Instructions for adding a class after the last day to add a course are in the Drop/Add Policy, below.

Closed Classes, Course Time Conflicts, and Unmet Prerequisites

If students encounter closed classes, course time conflicts, and courses with unmet prerequisites, they should contact the instructor. If the instructor approves the action, s/he can go into BONd and process the override directly so that the student then can register for the class.

Change of Program

Because students can drop and add courses on BONd without obtaining the signature of their advisers up to the first day of classes, it is important for advisers to explain the consequences of such changes during the advising session. Advisees should be encouraged to inform their Adviser of any changes they may make to the Advising Registration Agreement completed during this meeting. Advisers also may check their advisees’ final schedules in BONd after the first day of classes to see if any have made changes that will inhibit their ability to make Satisfactory Academic Progress.

Drop/Add Policy

Courses dropped during official registration periods or during the first week of classes during a regular term will not be reflected on the permanent record. The letter “W” (withdrawn) will be used to indicate courses for which the student is enrolled after the first week and until the end of the fifth week of a regular term after classes begin. Classes may be dropped during the next five weeks, however, instructors will be asked to indicate whether the student was passing (WP) or failing (WF) at the time the class was dropped. WP/WF grades will not be counted in calculating the GPA. No class may be dropped without having a grade assigned during the last four weeks of a regular term. [see Course Withdrawal Policy and the Academic Record.]

If a student wishes to add a class after the deadline to add a course, he or she must write a letter to the Student Admissions and Academic Standing (SAAS) Committee explaining the reasons for adding the course and also must submit a drop-add form with all of the appropriate signatures. Ordinarily, the committee will approve no addition of a course more than two weeks into a term. In addition, faculty members have the right to refuse entrance to their classes after the first day of the class. There is no inherent right to add a class after the first day of class.

Course Withdrawal Policy and the Academic Record

Courses dropped during official Registration periods or the first week of class of a regular term will not be reflected on the permanent record. All courses for which the student is registered after the first week of classes in a regular term will appear on the academic record and the grade reports for that term. The letter “W” (Withdrawn) will be used to indicate courses dropped during the second through fifth weeks of a regular term (and the equivalent during Short and Summer terms). Courses may be dropped during the next five (5) weeks (and the equivalent during Short and Summer terms), however, instructors will be asked to indicate the quality of the student’s work to that point with a “WP” (Withdrawn Passing) or “WF” (Withdrawn Failing). No course may be dropped during the final four (4) weeks of a term (or the equivalent during Short and Summer terms). Grades of “W,” “WP,” and “WF” are not used in computing the GPA. Final grades will be recorded for students who withdraw from the College after the last day of regular classes. The deadline dates for these actions for each term will be shown in the College’s Academic Calendar, which is published online and in the Schedule of Classes. The dates for Short Term also are published in the online and print versions of that catalog. In exceptional cases, e.g. serious illness of a student, permission to drop one or more courses after the tenth (10th) week of a regular term (or equivalent in Short and Summer terms) may be given by the Student Admissions and Academic Standing (SAAS) Committee.

Teacher Certification and EDS 150 Registration

Students planning to complete requirements for teacher certification must follow the guidelines given in the “Program for Preparation of Teachers” in the Berea College Catalog. Before students register for EDS 150: Introduction to Education: Thinking About Learning, Teaching, and Schooling, they must first go to the Education Studies Department to have their Criminal Records Check done. The check is mandated for all workers and volunteers in the public schools, including parents and college students. Because school experiences are a critical part of the EDS courses, the Criminal Records Check is a course requirement. No one will be allowed to go to any school until the check has been completed and appropriate results received. Please advise students to take care of this requirement by coming to Knapp Hall at scheduled times during Orientation or by contacting the Education Studies Department Chair for an appointment. Please remind them that EDS 150 is closed for registration until they complete the Criminal Records Check.

Registration Procedures for Applied Music (Private Lessons)

Students requiring private music lessons will sign up for these courses in the music building (Presser Hall) at the beginning of the Fall and Spring terms. Registration for approved music lessons will be processed by Academic Services. 

Auditing a Course

Individuals are permitted to audit courses with written approval of the instructor. Audit Request forms are available at the Student Service Center’s Self-Serve Room (101 Lincoln Hall). Course credit is not earned when auditing and no record of the auditor’s participation is recorded. Participation courses may not be audited. There is a $5 fee to audit a course.

Final Examinations

The final examination time for each course is listed in the Schedule of Classes. Any student with more than three (3) examinations scheduled on one day shall be entitled to have an examination rescheduled. The student must submit in writing a petition for rescheduling to the Director of Academic Services no later than one week prior to the last class meeting. Faculty may not reschedule final examinations without consultation with the Director of Academic Services.

Resources Available

The Adviser and the student have several sources from which they may secure help and guidance in planning a course program for a given term:

• myBerea Web portal
• BONd Web site (via my.berea.edu)
• Berea College Catalog
• Berea College Schedule of Classes (via my.berea.edu)
• Short Term Catalog (online in late October at www.berea.edu/academicservices/shorttermcatalog)
  Major Curriculum Guides and Minor Checklists (available online at www.berea.edu/catalog and in print form at the Student Service Center.

  Be sure students use the guides for the academic year no earlier than the one in which they entered).

• Student Service Center (First Floor Lobby, Lincoln Hall)
• Entrance test scores used by the Admissions Office for selection and admission
• Various Placement Reports sent to advisers from the Office of Academic Services
  (Mathematics, Language, Writing Competency, Advanced Placement, etc.)
• Office of Academic Services
• Coordinator of Advising
• Department Chairperson

If at any time during the Registration period you or your advisees have questions related to Berea’s policies or procedures and are unable to find answers, please call the Office of Academic Services at (859) 985-3208.